Clock In/Out Adjustments
Use the Clock In/Out Adjustments Editor to manage employee Clock In/Out and Break In/Out records. The Clock In/Out Adjustments Editor is accessible by management and support personal.
To access employee clock records:
From the Back Office Task Manager, select Payroll and Reports.
The Main Menu Selections screen appears.
From the Main Menu Selections screen, select Clock In/Out Adjustments.
The Clock In/Out Adjustments Editor appears.
From the Select Employee field, select the employee(s).
Field Name
Description
All Employees
Select this option to view the clock records for all employees.
Specific Employee
Select this option to view the clock records for a specific employee.
From the dropdown, select the employee's name.
Employee Status
Select this option to view all clock records for a particular employee status, such as Active Full Time or Active Part Time.
From the dropdown, select the employee status.
From the Select Payroll Period field, select the associated Payroll Period. Select either the current or the previous period.
From the Select Date field, select the desired date option.
Field Name
Description
All for Selected Payroll Period
Select this option to view the clock records for every day of the selected payroll period.
Specific Date
Select this option to view the clock records from a specific date.
From the dropdown, select the date.
Specific Date Range
Select this option to view the clock records from a specific date range.
From the dropdowns, select a start and an end date for the range.
Select Next to view a list clock records based on the selected criteria.
To add a new record to the list, select Add. See Add a Clock Record.
To edit a record, select it from the list, and then select Edit.
To delete a record, select it from the list, and then select Delete.
Add a Clock Record
To add a clock record for an employee:.
On page 2 of the Clock In/Out Adjustments Editor, select Add.
The Add Clock In/Out Record window appears.
In the provided fields, define the clock record values.
The following table describes the fields on the Add Clock In/Out Record window.
Field Name
Description
Name
Contains the employee's name.
Employee ID
Contains the employee's ID.
Adj Reason
From the dropdown, select the reason for adjusting the clock record.
Job
Contains the employee's job, such as Cook or server, for example.
Business day
From the dropdown, select the business date to associate with the record, if applicable.
Cash Tips
Type the dollar amount in cash tips the employee earned.
Charge Tips
Type the dollar amount in charge tips the employee earned.
Pay Rate
Type the applicable pay rate for the selected Job. The Base Rate is used by default.
Shift Performed at Another Store
The employee performed the shift at another store.
Store Number
Type the store number where the employee performed the shift.
This field is only available when the Shift Performed at Another Store checkbox is selected.
Split Shift
Select this option if the clock record is part of a split shift.
Insert a Break
Select this option to insert a break in an existing clock record.
This option is only available when editing a clock record.
Clock In
Select this option to specify the date and time the employee clocked in to begin their shift.
Break In
Select this option to specify the date and time the employee started a break.
Time In
Type the time of the Clock In or Break In record.
When Insert a Break is selected, this field changes to Time Out and is used to specify the starting time of the employee's break.
Date In
Type the date of the Clock In or Break In.
When Insert a Break is selected, this field changes to Date Out and is used to specify the starting date of the employee's break.
Clock Out
Select this option to specify the date and time the employee clocked out to end their shift.
Break Out
Select this option to specify the date and time the employee ended a break.
Select the Break Type from the dropdown, if applicable.
No
The employee has not clocked out yet.
Time Out
Type the time of the Clock Out or Break Out.
When Insert a Break is selected, this field changes to Time In and is used to specify when the employee returned from the break.
Date Out
Type the date of the Clock Out or Break Out.
When Insert a Break is selected, this field changes to Date In and is used to specify the date the employee returned from the break.
Select OK to save the record.
Note
The system recognizes both standard time and military time formats.
Enter military time with or without a colon.
When using the standard time format, specify either AM or PM.