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Previous Releases

510.95 | Xenial Back Office

Implementation Date: May 13, 2025

Pending Shift Changes - Employee Requests

Historical Declined Shift Change Requests are now displayed on the Pending Shift Changes - Employee Requests tab.

Par Level Guide and Product Mix vs. Projected Product Mix

Changed the report types in the Report Manager from Labor to Food for the following reports:

  • Par Level Guide

  • Product Mix vs. Projected Product Mix

Export Enhancement

New model message window for all exports when there is no data to export.

510.94 | Xenial Back Office

Implementation Date: April 10, 2025

Improvements

  • Added Inventory Frequency Data to Location dropdown in Inventory Counts. Count and Total to Count values are now displayed for every Location.

  • Added Frequency column to the Inventory Count Search page. There are three (3) possible frequency options, each with counted and total values:

    • Daily

    • Weekly

    • Period

  • Inventory counts now only save changed records and no longer override users working within the form simultaneously from two (2) different locations.

510.93 | Xenial Back Office

Implementation Date: March 14, 2025

Exports

Two new Export formats:

  • Payroll Export -RTI2000

  • Menu Analysis - Generic

New Feature

New dashboard widget Labor Snapshot. This widget allows managers to review the list of employees clocked in and clocked out on a current or past business date of a site. Data is updated from the latest Punch Import.

To add the Labor Snapshot widget to a dashboard, contact Xenial Support.

510.92 | Xenial Back Office

Implementation Date: February 18, 2025

New Features

3 New Export Data utilities. Use the Export Data utility to extract and export data from a selected module based on specified settings. File is exported in the Intacct format.

The Export Data utility can now be used to export inventory from the following modules:

  • TLD

  • Product Mix

  • Menu Items

See Export Data for more details.

Improvements

  • Track Import process for all imports - Added notifications for the following stages when importing:

    • Import In Progress...

      • Generally available within 15 minutes

    • Success

      • The associated import has been completed

    • Warning

      • Import was not successful

    • No New Information Was Found

      • Import Completed.

  • Offer Shift Threshold (Days) - New setting in the Team Portal to configure a time window (in days) when the offer shift operation is not allowed. The default is 1 day. To update the configuration contact Support.

  • Time Card Number - Updated the following to the Time Card Entries Form:

    • Search logic on Employees section now searches though both the Name and TC columns

    • Move Store and Business Date from Main section to the following breadcrumb trail:

      • Original: Time Card Entries Search → Time Card Entries

      • New: Time Card Entries Search → Time Card Entries → Store.number → Store.description → BusinessDate

    • Added TC value to the main section

    • The name for unknown employees is shown as Unknown

510.91 | Xenial Back Office

Implementation Date: January 16, 2025

Payroll Exports

Two new Export Payroll formats:

  • Generic - Locale Premiums

  • Generic - No Premiums

Team Portal Updates

  • New Time Off Requests Restrictions

    • Time Off - Days Notice Threshold - Set the number of days from today which block Time Off Request. By default, the number of days is set to 0.

    • Time Off - Prevent Requests for Approved Schedules - Enable this setting to prevent an employee from making Time Off Requests on days that are part of a published schedule. Disabling the setting allows employees to make Time Off Requests on days of a published schedule.

    To customize Time Off Requests Restrictions, contact Xenial Support.

  • Time Off Requests History - provides a history of past 30 time off requests in order of the most recent request.

  • New column Scheduled Shift on Pending Time Off Requests page to show shifts of a published schedule for an employee for a specified day.

510.90 | Xenial Back Office

Implementation Date: December 05, 2024

New Features

  • Security Users Export - Use the Export Data utility to extract and export data from a selected module based on specified settings.

    The Export Data utility can now be used to export data from the Security Users module.

    See Export Data for more details.

Payroll Exports

Added two new Payroll Export formats:

  • ADP

  • Generic - Canada Premium

Pending Time Off

The XBO scheduler now has access to the Pending Time Off Requests form. Added a shortcut icon on the top ribbon of the UI. The icon displays as a warning icon when there are new Pending Time Off Requests.

Pending Time Off Requests

  • Users can now approve or decline Pending Time Off Requests from past dates.

  • Added auditing for approval and denial of Pending Time Off Requests to the Store Audit Log.

  • Added a Pending Time Off Requests button to the Reports and Dashboards Menu. The Pending Time Off Requests button only displays when the permission is enabled.

Notifications

  • Added security validation to the Notifications Widgets of the Pending Shift Changes and Pending Time Off Requests attributes. Now only Users that have security access to Pending Shift Changes or Pending Time Off Requests will have visibility and access to the drill-thru of the associated Notifications Widgets.

510.89 | Xenial Back Office

Implementation Date: October 22, 2024

New Features

  • Employees Export - Use the Export Data utility to extract and export data from a selected module based on specified settings.

    The Export Data utility can now be used to export data from the Employee module.

    See Export Data for more details.

  • Holiday Calendar - Use the Holiday Calendar feature to define a day, or multiple days, as a holiday for a site.

    At this time, this feature is only set for use in Canada.

Tills Import

Added notifications for the following stages when importing Tills:

  • Start

  • In Process

  • Finished

510.88 | Xenial Back Office

Implementation Date: September 19, 2024

New Features

  • Store Fields Setup - Use the Store Fields Setup utility to set the numeric value of the various restaurant attributes for a site. Store Fields available are customizable. e.g.: Rent and Royalty.

    To customize store fields, contact Xenial Support.

  • Store Audit Log - Enhanced the Audit Log to track added Cash Sheets and Tills, as well as changes to the Cash Sheet for Calculated and Over/Short Values.

510.87 | Xenial Back Office

Implementation Date: August 16, 2024

Audit Log

Store Audit Log - Enhanced the Audit Log to track changes to Employee Deactivation and Paid In/Out.

Export Data

Purchases Export - Use the Export Data utility to extract and export data from a selected module based on specified settings. File is exported in the Intacct format.

With this release, the Export Data utility can now be used to export inventory from the Purchases module.

See Export Data for more details.

Store Level Dashboard Widgets

This update implements an auto-refresh function to the Store Level Dashboard Widgets that allows users to see data in the real time. The default auto-refresh timer is set for every 10 minutes.

Contact Xenial Support to manage the Auto-refresh function on the Dashboard Configuration Level.

Order's Info

Added an Information Icon to the quantity column of the Orders page

Select the Information Icon to view the General Info and Order History of the item.

Note: The icon available when an Quantity value is added to an Inventory Item.

KPI - Date Picker

This update allows the user to pick any date for KPIs, instead of only the previous or next day.

510.86 | Xenial Back Office

Implementation Date: July 30, 2024

Improvements

Missing Inventory Item Report - XBO now supports Missing Inventory Item Report for items that are not configured to be counted. This update impacts the following areas:

  • Inventory Counts

  • Purchases

  • Inventory Count Parameters

510.85 | Xenial Back Office

Implementation Date: June 18, 2024

New Features

  • Allowed Labor Percent - this utility gives users the ability to create, manage, and delete Allowed Labor Percentages. Allowed Labor Percent indicates the ratio for good labor/sales. Values can be referenced and used in custom reports.

    See Allowed Labor Percent for more details.

510.84 | Xenial Back Office

Implementation Date: June 03, 2024

Improvement

Added new preferred language: Spanish.

Contact Xenial Support to change the Default Language at the Business Entity level.

The default language can be configured at the User Security Level. If no Preferred Language is selected at the Business Entity or User Security level then the User has the option to make a selection upon Login.

510.83 | Xenial Back Office

Implementation Date: May 07, 2024

New Feature

  • Report Designer - This utility is used to create and customize reports that track and evaluate daily operations.

    There are four (4) types of reports:

    • Column Report - Comparative: Displays management levels or sales of a site compared to similar reporting items from other sites.

    • Column Report - Trend: Displays the sales over a period of days. The first column lists the dates chosen for the report. If the level chosen for the report was a site, a page is produced for each site chosen.

    • Line Report - Comparative: Displays management levels or sites compared to reporting items.

    • Line Report - Trend: Displays the level of management (or site) performed on Daily Reporting Items or calculated items over a range of time.

    See Report Designer for more details

  • Preferred Language - This utility adds the Preferred Language option on the Business Entity level. Default preferred language is English. Other languages available are French.

    Contact Xenial Support to change the Default Language at the Business Entity level.

    The default language can be configured at the User Security Level. If no Preferred Language is selected at the Business Entity or User Security level then the User has the option to make a selection upon Login.

Transaction Level Detail

Added new filter option Tender Types to Transaction Level Detail (TLD).

Store Audit Log

Added Menu Waste/Promo and Raw Waste/Promo changes to the Store Audit log.

510.82 | Xenial Back Office

Implementation Date: March 27, 2024

Audit Log

  • Enhanced the Audit Log to be able to track changes to Product Mix.

510.81 | Xenial Back Office

Implementation Date: February 27, 2024

Common Functions

  • Count Projections - Added the ability to display projected customer counts instead of sales in the Projections and Scheduler features.

    See Projections and Employee Scheduler for more details.

510.80 | Xenial Back Office

Implementation Date: January 25, 2024

Employee Schedule

  • Improved the Autobuild logic of the Employee Scheduler to adjust for fixed shifts spanning over consecutive business days.

510.79 | Xenial Back Office

Implementation Date: January 03, 2023

Newly Added Features

  • TLD - Use the Transaction Level Detail (TLD) utility to view transactions of a site per the search criteria selected.

    See TLD for more details.

  • Period Calendars - Use this utility to review and manage the respective school year calendars for state counties for labor laws for minors.

    See Period Calendars for more details.

  • Menu Item Report Groups - Use this utility to customize menu items into groups. Utilize the groups in the menu item tab in report manager to view  menu item reports. Menu Item Groups can also be utilized in building Product Mix custom reports.

    See Menu Item Report Groups for details.

  • Inventory Item Report Groups - Use this utility to customize inventory items into groups. Utilize the groups in the inventory item tab in report manager to view  inventory item reports. Inventory Item Groups can also be utilized in building Product Mix custom reports.

    See Inventory Item Report Groups for more details.

Utility Improvement

Updated prior day import logic for XBO for importing the date selected.

KPI Improvement

Updated KPI logic to no longer produce an error when no data is present.

510.78 | Xenial Back Office

Implementation Date: November 27, 2023

Newly Added Features

  • School Districts - Use this utility to create and manage calendars that detail the school year for employees who are minors attending school during employment. See School Districts for more details.

  • Team Portal Registration Emails - Use this feature to distribute registration emails to selected employees from the Team Portal. Available as a menu command. See Team Portal Registration Emails for more details.

Feature Improvement

Time Off Requests - Implemented the ability for managers to approve/decline time off requests on a pending time off request within Team Portal. See Time Off Requests for more details.

510.77 | Xenial Back Office

Implementation Date: November 07, 2023

Newly Available Features

  • Post to G/L - Use this utilities feature to export Inventory and Cash data in the Posting Generic Cash and Posting Generic Inventory .csv file format. See Post to G/L for more details.

  • Team Portal Time Off - Use this feature to view the status of time off requests and create new time off requests. See Team Portal for more details.

Updates to an Existing Features

  • Export Data - Utilizing the Summarize by GL Accounts parameter, individual items are totaled based on the Summary Group column.

  • Employee Availability - Use this Team Portal option to enable/disable Employee Availability. This option is enabled by default.

510.76 | Xenial Back Office

Implementation Date: September 06, 2023

Updates to an Existing Feature

Team Portal Employee's Availability - Through use of the Team Portal, employees have access to view and manage employee availability.

Export Data

Export Inventory - Use the Export Data utility to extract and export data from a selected module based on specified settings.

With this release, the Export Data utility can now be used to export inventory from the Inventory module.

See Export Data for more details.

510.75 | Xenial Back Office

Implementation Date: August 17, 2023

Export Data

Export Cash Sheet- Use the Export Data utility to extract and export data from a selected module based on specified settings.

With this release, the Export Data utility can now be used to export cash sheets from the Cash module.

See Export Data for more details.

510.74 | Xenial Back Office

Implementation Date: July 31, 2023

Newly Available Features

  • Order Guides - This utility enables users to review and manage inventory item order guides for company vendors.

    With this utility, identify the items that company sites are allowed to order from each vendor and sort the order guide item list in the preferred sequence.

    See Order Guides for more details.

  • Export Payroll - Use the Export utility to extract and export data from a selected module based on specified settings.

    With this release, the Export utility is limited to the Labor module and only supports the "Generic Locale Premium" export format (.csv file).

    See Export Data for more details.

510.73 | Xenial Back Office

Implementation Date: July 07, 2023

Newly Available Features

Employees Mass Pay Rate Change - This utility is available from the Labor menu and is used to view and update the pay rate for multiple employees at the same time.

510.72 | Xenial Back Office

Implementation Date: May 31, 2023

Newly Available Features

  • Hierarchies - View and manage hierarchical store groups. Define a hierarchical relationship between companies, define the reporting assignments for district managers within each company, and manage the store assignments for each manager.

  • Store Groups - Add and manage the individual stores that are included in the following group types: Store Groups, Transfer Groups, and Reporting Groups.

  • Store-Level Inventory Item Settings - View the default inventory item setting values for a selected store and "override" those values as needed for individual items.

    The settings include the usage values per week / customer, the PAR level, and the respective ordering values, including the minimum quantity to order.

510.71 | Xenial Back Office

Implementation Date: April 28, 2023

Newly Available Features

510.70 | Xenial Back Office

Implementation Date: March 30, 2023

Newly Available Features

  • Cashier Reporting - Use the utility to generate cash accounting reports for a specific cashier or for all cashiers from selected stores. Choose the items to include on the report, such as Gross Sales, Discounts, Paid Outs, and Manager Voids. For each item, define an optional currency amount threshold.

  • Menu Items Dashboard - Use the utility to identify the menu items to display on the dashboard (or "Menu Item Sales" widget).

  • Store Hours - Use the utility to specify the hours when a store is open for business. Specify the time of day when each day part starts (e.g. Breakfast, Lunch, and Dinner).

  • Tills - Use the utility to add and manage cash till records. Forms are provided to account for the various pay types and other items included in a till, and to reconcile the currency amounts with the expected values reported by the POS.

510.69 | Xenial Back Office

Implementation Date: February 27, 2023

New Feature

KPIs - Accessible from the Reports and Dashboards menu, the KPIs feature enables users to access reports for their respective stores.

KPIs replaces RTImobile functionality, which is not available on Android devices.

Newly Available Feature

Safe Counts - Add and view safe count records, including the counted quantity and total currency amount of each type of item in the safe.

Improvements

XCN-11246

Implemented Edit and Save on Cash > Tills > Other Information tab.

XCN-11903

Implemented RTImobile Search page.

XCN-11904

Implemented RTImobile Details page.

510.64 | Xenial Back Office

Implementation Date: August 31, 2022

Employee Schedules

Use the Employee Schedules module to:

  • Create and manage employee schedules, employee availability, and manager fixed schedules.

  • View and edit schedule details in weekly or daily view.

  • View the projected hourly sales for each day and the standard number of man hours to schedule for each job.

  • Manage employee shifts and job assignments on an interactive graphical grid.

For additional information, see Xenial Product Documentation.

510.55 | Xenial Back Office

Implementation Date: December 10, 2021

Common Functions

  • Context-sensitive help provides instructions for each field on a form and helpful things to know.

Time Card Entries

  • Updated naming convention from “Punch Processing” to “Time Card Entries”.

  • Time Card Entries is now available in the new cloud-based user interface. Manage Time Punches, Other Pay and Tips.

  • Updated security options to provide more flexibility around locking down edits to Time Card Entries.

510.50 | Xenial Back Office

Implementation Date: July 19, 2021

Welcome to the inaugural release of the NEW Xenial Back Office!

Common Functions

  • Streamlined with new, improved, cloud-based user interface

  • Updated menus and task lists

Food Module

  • Revamped Inventory Counts functionality, including validation and parameters

  • Improvements to Purchases interface, including flexible approval capabilities, as well as sales tax and shipping field inventory items

  • Improvements to Orders interface, including vendor item information, Calculate Orders, and Order Guides

  • Projections Search improvements

Reports

  • Improved Report Types list and reporting drill-through functionality

See also: