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Xenial Product Documentation

Inventory Transactions Editor (ITE)

When the ITE opens, all existing transactions are listed by default. To only view transactions of a specific type, select the transaction type from the View dropdown.

Use the ITE to perform the following transactions:

Perform a Physical Count

To perform a physical count of inventory items:

  1. From the Back Office Shell, select the Inventory & Reports application.

  2. Select the Inventory Transaction Editor.

  3. Select New.

  4. From the Transaction menu, select Physical Count.

  5. From the Business dropdown calendar, select the business date to associate with the transaction. The current business date is selected by default.

    • Depending on how the system is configured, this field may not be available to edit.

  6. From the Actual Transaction dropdown calendar, select the actual date the transaction was performed. The current business date is selected by default. Type the time of day the transaction was performed in the provided field.

    • Depending on how the system is configured, this field may not be available to edit.

  7. From the Items Filter dropdown, select the desired filter to apply to the inventory item list.

  8. In the Qty field, type the physical count for each measure of each inventory item listed.

  9. Once the physical count is entered, click OK.

  10. Respond to the prompt to post the transaction:

    • Select Yes to post the transaction and apply the updated inventory item counts. The transaction cannot be edited once it is posted.

    • Select No to NOT post the transaction. The transaction can be edited and posted at a later time. The inventory item counts are NOT applied until the transaction is posted.

Create a Daily or Weekly Count Sheet

Inventory count sheets are printable reports used to facilitate regular inventory count transactions performed at the site.

  1. From the Back Office Shell, select the Inventory & Reports application.

  2. Select the Inventory Transaction Editor.

  3. Select New.

  4. From the Transaction menu, select Physical Count.

  5. Verify the business date and actual transaction date are both correct.

  6. From the items filter menu, select Daily or Weekly Count.

    • Item list will vary based on what is configured to be counted on a daily or weekly basis.

    • Item list is sorted by the items' configured inventory locations and then by item descriptions.

    • Any item without a configured location appears under a plus (+) header and will be excluded from the count sheet until a location is configured for it.

  7. To use the count sheet as sorted by default, skip to step 9 below. To adjust the layout and/or sort configuration, continue to step 8.

  8. Select the gear icon in the upper right to open the Count Sheet Configuration options and make any necessary changes.

    • Select Apply to preview the count sheet changes in the inventory window.

  9. Select Count Sheet in the upper right to generate the report preview.

  10. Select the ellipsis button in the upper left (next to Locations) to open the list of available inventory locations and add some or all options to the report.

  11. Select Ok.

  12. Select View Report to populate the Count Sheet.

  13. Once the report is configured as needed, select the printer icon from the toolbar to print the count sheet.

Perform a Purchase

To perform a Purchase transaction:

  1. From the Back Office Shell, select the Inventory & Reports application.

  2. Select the Inventory Transaction Editor.

  3. Select New.

  4. From the Transaction menu, select Purchases.

  5. From the Business dropdown calendar, select the business date to associate with the transaction. The current business date is selected by default.

    • Depending on how the system is configured, this field may not be available to edit.

  6. From the Actual Transaction dropdown calendar, select the actual date the transaction was performed. The current business date is selected by default. Type the time of day the transaction was performed in the provided field.

    • Depending on how the system is configured, this field may not be available to edit.

  7. From the Vendor dropdown, select the vendor from whom the item is purchased. All inventory items assigned to the vendor are listed.

  8. In the Invoice# field, type the associated Invoice Number.

  9. In the Qty field, type the purchase quantity for each measure of each inventory item listed.

    • The purchase cost for each measure is provided in the Cost field.

    • The purchase cost for each measure multiplied by the purchase quantity is provided in the Extended field.

    • Depending on how the system is configured, the purchase cost fields may not be displayed.

  10. Once the purchase quantities are entered, click OK.

  11. Respond to the prompt to post the transaction:

    • Select Yes to post the transaction and apply the updated purchase quantities. The transaction cannot be edited once it is posted.

    • Select No to NOT post the transaction. The transaction can be edited and posted at a later time. The updated purchase quantities are NOT applied until the transaction is posted.

Perform a Transfer In

To perform a Transfer In:

  1. From the Back Office Shell, select the Inventory & Reports application.

  2. Select the Inventory Transaction Editor.

  3. Select New.

  4. From the Transaction menu, select Transfer In.

  5. From the Business dropdown calendar, select the business date to associate with the transaction. The current business date is selected by default.

    • Depending on how the system is configured, this field may not be available to edit.

  6. From the Actual Transaction dropdown calendar, select the actual date the transaction was performed. The current business date is selected by default. Type the time of day the transaction was performed in the provided field.

    • Depending on how the system is configured, this field may not be available to edit.

  7. From the Items Filter dropdown, select the desired filter to apply to the inventory item list.

  8. From the Store dropdown, select the store from which items are transferred.

  9. In the IUT# field, type the Inter-Unit Transfer Number.

    • Depending on how the system is configured, this field may be required.

  10. In the Qty field, type the quantity of each measure of each inventory item to transfer.

  11. Once the transfer quantities are entered, click OK.

  12. Respond to the prompt to post the transaction:

    • Select Yes to post the transaction and apply the updated transfer quantities. The transaction cannot be edited once it is posted.

    • Select No to NOT post the transaction. The transaction can be edited and posted at a later time. The updated transfer quantities are NOT applied until the transaction is posted.

Perform a Transfer Out

To perform a Transfer Out:

  1. From the Back Office Shell, select the Inventory & Reports application.

  2. Select the Inventory Transaction Editor.

  3. Select New.

  4. From the Transaction menu, select Transfer Out.

  5. From the Business dropdown calendar, select the business date to associate with the transaction. The current business date is selected by default.

    • Depending on how the system is configured, this field may not be available to edit.

  6. From the Actual Transaction dropdown calendar, select the actual date the transaction was performed. The current business date is selected by default. Type the time of day the transaction was performed in the provided field.

    • Depending on how the system is configured, this field may not be available to edit.

  7. From the Items Filter dropdown, select the desired filter to apply to the inventory item list.

  8. From the Store dropdown, select the store to which items are transferred.

  9. In the IUT# field, type the Inter-Unit Transfer Number.

    • Depending on how the system is configured, this field may be required.

  10. In the Qty field, type the quantity of each measure of each inventory item to transfer.

  11. Once the transfer quantities are entered, click OK.

  12. Respond to the prompt to post the transaction:

    • Select Yes to post the transaction and apply the updated transfer quantities. The transaction cannot be edited once it is posted.

    • Select No to NOT post the transaction. The transaction can be edited and posted at a later time. The updated transfer quantities are NOT applied until the transaction is posted.

Waste Inventory Items

To perform a Raw Waste transaction:

  1. From the Back Office Shell, select the Inventory & Reports application.

  2. Select the Inventory Transaction Editor.

  3. Select New.

  4. From the Transaction menu, select Transfer Out.

  5. From the Business dropdown calendar, select the business date to associate with the transaction. The current business date is selected by default.

    • Depending on how the system is configured, this field may not be available to edit.

  6. From the Actual Transaction dropdown calendar, select the actual date the transaction was performed. The current business date is selected by default. Type the time of day the transaction was performed in the provided field.

    • Depending on how the system is configured, this field may not be available to edit.

  7. From the Items Filter dropdown, select the desired filter to apply to the inventory item list.

  8. In the Qty field, type the quantity of each measure of each inventory item to transfer.

  9. Once the waste quantities are entered, click OK.

  10. Respond to the prompt to post the transaction:

    • Select Yes to post the transaction and apply the updated waste quantities. The transaction cannot be edited once it is posted.

    • Select No to NOT post the transaction. The transaction can be edited and posted at a later time. The updated waste quantities are NOT applied until the transaction is posted.