Hawkers
The Hawkers module in Venue Inventory is where commission rates for designated stadium staff can be viewed, edited, and removed. This module pulls and shares data with our other cloud services such as Data Management, Staff, and the Genius Portal.
Hawkers Permissions
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The Hawkers module has the following available permissions:
Permission | Description |
|---|---|
Hawker Configuration | Manage hawker configuration, including Hawker Profile, Load Management, and Commissary Assignment. Manage Commission Rate in Data Management. |
View* | View hawker configuration, including Hawker Profile, Hawker Sessions, Load Management, and Commissary Assignment |
Edit | Edit hawker configuration, including Hawker Profile, Load Management, and Commissary Assignment |
Hawker Session | Manage hawker sessions |
View | View hawker sessions |
Add | Add hawker sessions |
Edit | Edit hawker sessions |
*To view Load Management list or Commissary Assignment list, enable the All Sites Access permission:
→ → → →
For information on Roles and assigning Permissions, see Roles and Define Role Permissions.
Hawker Admin and Manager Permissions
Hawker Admin and Hawker Manager have different permissions and access as listed in the table below:
Permission Level | Permissions | Description |
|---|---|---|
Hawker Admin | HawkerConfig.View + HawkerConfig.Manage | The Hawker Admin can update the commission rate in Data Manager and update and manage the Hawker Profile, Load Management, Commissary Assignment, and Hawker Session. The Hawker Admin can also switch between multiple events and sites. |
Hawker Manager | HawkerConfig.View + HawkerSession.View + HawkerSession.Manage + HawkerSession.Add | The Hawker Manager can view, add, and edit hawker sessions only. |
Hawker Profile List
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From the Hawker Profile List:
View hawker profiles.
Search and sort hawker profiles.
Select All under the column name to search by column.
Edit hawker profiles.
Arrange columns by dragging and dropping the column.
The Hawker Profile List displays:
List Header | Description |
|---|---|
Last Name | Last name of the hawker. |
First Name | First name of the hawker. |
Badge Number | Badge number of the hawker. |
Commission Rate | Commission rate(s) assigned to the hawker. From this column:
For additional information, see Commission Rates. |
Site Name | Site name for the hawker. |
Site ID | Site identifier (ID) for the hawker. This column is hidden by default. |
Employee Corporate Code | Unique ID for the hawker. This column is hidden by default. |
Hawker Profile Details
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To access Hawker Profile Details:
From the Hawker Profile List, select a profile.
Hawker Profile Details displays:
Details Area
Header
Description
General
Note
All fields are locked and cannot be edited from Hawker Profile Details.
For more information on managing employee files, see Employees.
First Name
First name of the hawker.
Last Name
Last name of the hawker.
Badge Number
Badge number of the hawker.
Employee Corporate Code
Unique identifier (UID) of the hawker.
Site
Site(s) for the hawker.
Commission Rate Assignment
Commission Rate
Commission rate(s) assigned to the hawker. Only the primary rate is displayed.
To assign a new commission rate:
From the right of the Commission Rate Assignment area, select Assign Commission Rate.
From the Assign Commission Rate modal, search for the available commission rates from the Search text box.
From the Assign Commission Rate modal, select the commission rate and select Assign.
From the upper-right of Hawker Profile Details, select Save.
Note
Commission rates cannot be removed from the system if they have been assigned to a hawker.
Load Management
Use Load Management to configure how many individual units constitute one load for each product item.
From the Load Management list:
Search for product items.
Collapse all product rows.
Edit load amounts.
Save load changes.
The Load Management list displays:
List Header | Description |
|---|---|
Product | The name of the product item. This column includes major and minor categories. Select the major category dropdown to see the minor categories. |
Product ID | The product item identifier (ID) |
Tags | The product item type |
Load | The load amount based on the standard unit for the product item. The maximum load amount is 999. |
To change the load amount for a product item:
From the Load Management list, select the product item row and enter the amount under the Load column. Load amounts can be changed for major and minor product categories.
From the upper-right of the Load Management list page, select Save Changes.
Commissary Assignment
Use Commissary Assignment to view and edit commissary assignments for events.
Note
To validate a commissary assignment requires additional permissions: Events.View and Sites.Items.View.
For information on Roles and assigning Permissions, see Roles and Define Role Permissions.
From the Commissary Assignment list:
Search for events.
Filter the Events column through All.
Assign Hawker Managers to events.
Save assignment changes.
The Commissary Assignment list displays:
List Header | Description |
|---|---|
Event | The event name. Use the dropdown to expand the event sites. |
Date | The event date or date range. |
Status | The event status:
|
Site | The event site. |
Hawker Manager | Use the dropdown to assign Hawker Managers to an event. A Hawker Manager can be assigned to one site only per event, but can be assigned to multiple events. |
To assign a Hawker Manager to an event:
From the Commissary Assignment list and on the row of the event, select the Hawker Manager dropdown.
From the Hawker Manager dropdown, select the manager name.
From the upper-right of Commissary Assignment, select Save Changes.
Commissary Assignment History
Use Commissary Assignment History to view list of commissary assignment events. The Commissary Assignment History list defaults to the ten most recent past events.
From the Commissary Assignment History list:
Search by event name.
Select event dropdowns to view additional information such as Site and Hawker Manager.
Filter by date range by selecting Custom or select This Year.
The Commissary Assignment History list displays:
List Header | Description |
|---|---|
Event | The event name. Use the dropdown to expand the event sites and Hawker Manager(s). |
Date | The event date. |
Site | The event site. |
Hawker Manager | The Hawker Manager's name(s) assigned to the event. |
Hawker Session
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From the Hawker Session list:
View hawker sessions.
Search and sort hawker sessions.
Select All under the column name to search by column.
Select Sites.
Create new hawker sessions.
The Hawker Session list displays:
List Header | Description |
|---|---|
Session ID | Session identifier (ID). |
Hawker | Name of the hawker assigned to the session. |
Badge Number | Badge number of the hawker. |
Status | Session status. |
Site | Session site name. |
Rate | Commission rate for the session. |
Hawker Session Details
The Hawker Session details displays:
Details Area | Header | Description |
|---|---|---|
General | Hawker | First and last name of the hawker. With Admin permissions only, use the dropdown to change the assigned hawker. |
Commision Rate | Commission rate assigned to the hawker. Only the primary rate is displayed. With Admin permissions only, use the dropdown to change the commission rate. | |
Session Status | Session status. For example, New. | |
Event | Event name. | |
Event Date/Time | Date and time of the event. | |
Site | Site for the session. | |
Request List | Product | Product name. |
Load Requested | Product load amount requested. | |
Load | Product load conversion value. | |
Qty Requested | Product load amount requested multiplied by the product load conversion value. | |
Qty Returned | Product quantity returned. | |
Total Qty Requested | Total product quantity requested. This value displays after the session changes have been saved. | |
Total Qty Returned | Total product quantity returned. This value displays after the session changes have been saved. | |
Net Qty Taken | Total product quantity requested minus the total product quantity returned. This | |
Hawker Session Details History | Open the collapsible section on the left side of the details page to review the hawker session details history. | |
Add Product | Open the Add Product collapsible section on the right side of the details page to add available products to an open hawker session Request List. | |
Remove | Select the box next to the product name(s) on the Request List to activate the Remove feature. To remove a product, the Net Qty Taken field must be 0 or empty. | |
Create New Hawker Session
Note
Creating a new hawker session requires the following prerequisites:
Hawker Session View and Add permissions
Assigned as a Hawker Manager to an event under Commissary Assignment
To create a new hawker session:
From the upper-right of the Hawker Session list page, select New Hawker Session.
From Create New Hawker Session - General, select the Hawker from the dropdown. The other General fields are populated automatically.
To remove products from the new hawker session Request List:
Note
To remove a product, the Net Qty Taken field must be 0 or empty.
From Request List, select the product to remove.
From Request List, select Remove.
To add removed products back to the new hawker session Request List:
From the right of the Create New Hawker Session - General page, select the Add Product collapsible section to open the section.
From the Add Product section, add the product(s) from the list and select the + on the product row.
From Create New Hawker Session - Request List, enter the Load Requested product amounts in the text field as needed.
From Create New Hawker Session - Request List, enter the Qty Returned product amounts in the text field as needed.
From the upper-right of Create New Hawker Session, select Save. Alternatively, select Save and New to save the original session and create a new session.
Edit Hawker Session
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To edit a hawker session:
From the Hawker Session list, select the hawker session. Alternatively, select the 3-dot menu on the session row and select Edit.
From the Hawker Session Details page, update the session as needed. For more information, see Create New Hawker Session.
From the upper-right of the Hawker Session Details page, select Save to save the changes or select Discard to discard the changes.
Note
Alternatively, select Save and New to save the original session and create a new session.
Cancel Hawker Session
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To cancel a hawker session:
From the Hawker Session list, select the 3-dot menu on the session row and select Cancel Session.
Note
For multiple hawker session cancellations, select the box next to each hawker session name and select Cancel Session from the Action dropdown.
From the Confirm popup, select Yes.
Close Out Hawker Session
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To close out a hawker session:
From the Hawker Session list, select the hawker session, which has an Open status.
From the upper-right of the hawker session page, select Close Out.
From the Close Out - Review popup, review the hawker session details. Update the session details, if needed.
From the lower-right of the Close Out - Review popup, select Confirm to Close Out.
Reopen Closed Hawker Session
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To reopen a closed hawker session:
From the Hawker Session list, select the hawker session, which has an Closed status.
From the upper-right of the hawker session page, select Reopen.
From the Confirm popup, select Yes.