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Business Rules

Xenial Cloud Portal Data Management Staff Settings Business Rules

To define rules for Xenial Cloud applications to meet the company's business needs:

  1. From the Business Rule Group List homepage, select the business rules group.

    Each business rules group includes the following sections:

    Section

    Description

    General

    The numeric identification code, name, and description of the business rules group.

    Items

    The group rules and their respective values.

  2. To access the business rules, open the Items section.

  3. In the Value field, type or select a specific value for each listed rule.

  4. From the upper-right of the screen, select Save.

Business

The following describes the rules in the Business group:

Rule

Description

Business Start Time

The time of day when business starts.

Default Login Landing Page

The default landing page after logging into Xenial Cloud Back Office.

Labor Law

The following describes the rules in the Labor Law group:

Rule

Description

Start Time School Day

The time of day when an employee can begin work on a scheduled school day.

End Time School Day

The time of day when an employee must end work on a scheduled school day.

Start Time Non-School Day

The time of day when an employee can begin work on a non-school day.

End Time Non-School Day

The time of day when an employee can end work on a non-school day.

Max Hours School Day

The maximum number of hours an employee can work per day on a scheduled school day.

Max Hours Non-School Day

The maximum number of hours an employee can work per day on a non-scheduled school day.

Max Hours School Week

The maximum number of hours an employee can work on a school week.

Max Hours Non-School Week

The maximum number of hours an employee can work on a non-school week.

Payroll

The following describes the rules in the Payroll group:

Rule

Description

Average Daily Salary for All Managers

The average daily salary earned by store managers.

Include Tips in Minimum Wage Adjustment

If enabled, tips earned are factored in when applying the minimum wage adjustment.

Maximum Payroll Transmission Days

The maximum number of days of payroll to transmit at a time.

Number of Work Weeks in a Year

The collective number of weeks that employees work each year.

Pay Period Start Day of Week

The day of the week when the pay period begins.

Pay Period Start Time of Day

The time of day when the pay period begins.

Pay Period Work Days in Week

The collective number of days that employees work each week in a pay period.

Pay Period Work Hours in Day

The collective number of hours that employees work each day in a pay period.

Payroll Transmission Cut Off Time

The time of day when payroll must be transmitted.

Salary Employees Calculated in OT

If enabled, include hours worked by salaried employees in overtime calculations.

Salary Employees Included in Payroll Export

If enabled, include hours worked by salaried employees when exporting payroll.

Salary Employees Included in Reports

If enabled, include hours worked by salaried employees on payroll reports.

Salary Employees Included in Labor Calculation

If enabled, include hours worked by salaried employees in payroll labor calculations.

Payroll Rate Precision

The number of decimal places of precision to use when calculating salary rate to hourly rate.

The default is four decimal places (0.0000).

Payroll Wages Precision

The number of decimal places of precision to use when calculating payroll wages.

The default is two decimal places (0.00).

Payroll Hours Precision

The number of decimal places of precision to use when calculating payroll hours.

The default is two decimal places (0.00).

Payroll Rounding Method

The rounding method to use when calculating payroll.

  • Up - (e.g. 9.371 with two decimal places is rounded up to 9.38)

  • Down - (e.g. 9.379 with two decimal places is rounded down to 9.37)

  • Nearest - (default) (e.g. 9.375 with two decimal places is rounded to 9.38)

  • Banking - (e.g. 9.375 with two decimal places is rounded to 9.38 while 9.365 is rounded to 9.36)

Payroll Lock Down Grace Period

The number of days after period end to allow payroll changes before finalizing the period.

Automatically Close Payroll Period

If enabled, each payroll period is automatically closed.

Enable Payroll Period Closure

If enabled, a payroll period may be manually closed.

POS

The following describes the rules in the POS group:

Rule

Description

Default System Currency

The default currency used to tender orders.

Send Messages to POS

If enabled, messages are sent to the Xenial Cloud Ordering application.

Schedule

The following describes the rules in the Schedule group:

Rule

Description

Maximum Consecutive Days per Week

The maximum number of days an employee can work in a row in a week.

Maximum Shift Hours per Day

The maximum number of hours an employee can work per day.

Roles Allow View Rate of Employee Shift

The names of roles that can view the pay rate for each employee shift on the labor schedule.

Shift Default Length

The default length (in hours) of an employee shift.

Shift Maximum Length

The maximum length (in hours) of an employee shift.

Shift Minimum Length

The minimum length (in hours) of an employee shift.

Log Schedule Publishing to

The location of where the Log Schedule is published.

Track Skill Level Per Employee Job

If enabled, employee skill levels for each job are tracked. The manager can consider skill levels when assigning employees to shifts.

Restrict Clopenings

Enforce local and state ordinances around Fair/Predictive Scheduling practices.

"Clopenings" refers to the practice of scheduling the same employee for a closing shift and a subsequent opening shift on a consecutive day.

Employees must have at least X number of hours between shifts to ensure adequate rest and commute time.

In most states, this number is 11.

Number of Hours Between Closing and Opening Shift

The minimum number of hours that must pass between consecutive closing and opening shifts for an employee.

Out Of Hours Scheduling

Allow employee scheduling between the store open and close time + "Post-Scheduling Window"

The "Post-Scheduling Window" is defined using the Store Hours Config editor, which is accessible from the Back Office Settings menu of Data Management.

Enforce Store Hours

Enforce the employee scheduling restrictions defined by the Store Hours Config editor, which is accessible from the Back Office Settings menu of Data Management.

Remove Variance Bar

Remove the variance bar from the employee schedule.

The variance bar provides details about the variance between the scheduled labor and the labor requirements.

Schedule Bucket Size

The number of minutes to use when defining buckets of time on employee schedules. Valid values: 15, 30, 60

Staff

The following describes the rules in the Staff group:

Rule

Description

Assign Next Available Employee ID

If enabled, automatically assign the next available employee ID to new employee records.

Blind Validate Employee SSN Entry

If enabled, mask the Social Security Number (SSN) when validating the SSN of an employee.

Calculate Hours for Salaried Employee

If enabled, include hours worked by salaried employees in payroll labor calculations.

Calculate Net Sales by Employee

If enabled, calculate Net Sales for each employee.

Reserved Employee IDs Count

The desired number of reserved employee IDs that cannot be assigned to employees.

Calculate Business Date Ahead of Calendar Date

If enabled, allocate the assigned business date ahead of the calendar date when calculating payroll wages.

Punches Rounding

From the dropdown menu, select the desired increment in minutes to round employee punch records.