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Cash Sheets

Use the Cash Sheets utility to add and manage records of the daily sales activity at a site, including the gross and net sales totals, and deposit details. The deposit details include all Paid Ins, Paid Outs, Deposits, and Credit/Debit Card transactions.

Cash Sheets Form Overview

Things to Know

Is it possible to edit the details of an existing Cash Sheet?

Yes. Cash Sheet details can be changed, including the gross sales, deposit items, and reporting items. See  Change Cash Sheets.

If lockdown rules are defined by the system administrator, the user is prevented from changing or deleting Cash Sheets after the specified time period has expired.

Is it possible to edit the safe count details associated with an existing Cash Sheet?

No. The Safe Counts tab on a Cash Sheet provides the currency amount, the employee who counted the safe, and the time of day the safe count was performed. This information is read-only and cannot be edited.

Is it possible to create multiple Cash Sheets for the same date and store?

No. It is not possible to create more than one (1) Cash Sheet for the same date and store.

Cash Sheets - Instructions

Step by step instructions for managing cash sheets are provided here:

Search Cash Sheets

Cash Cash Sheets

  1. From the Stores / Dates field in the upper-left, select the store numbers / names.

  2. From the Custom field, select the calendar icon to choose a date range for the search.

  3. From the calendar popup, define the date range, and then select Apply.

    It is also possible to select Period / Week, Today, or Yesterday as the search date or date range.

  4. From the lower-right of the Stores / Dates field, select Search.

Add Cash Sheet

Cash Cash Sheets

To add a new cash sheet:

  1. From the upper-right of the Cash Sheets screen, select Add Cash Sheet.

  2. From the Store dropdown, select the store associated with the cash sheet (if applicable).

  3. In the Business Date field, type the business date associated with the cash sheet -OR- select the calendar icon to select a date from a popup calendar.

    This field is populated with the current business date by default.

  4. From the Daily Cash Sheet Details section, define the following:

    Section

    Description

    Cash Sheet

    From the Cash Sheet tab, perform the following:

    • Calculate the Net Sales for the selected business date.

    • Enter deposit details, including Paid Ins, Paid Outs, and Credit/Debit Card totals.

    • View the over/short amount, which indicates the difference between the currency amounts reported by the user versus the expected currency amount.

    • View additional item totals, such as Customer Count, Voids, and Employee Meals. The list of available items is determined by the system administrator.

    Net Sales

    In the Amount column, type the currency amount for the following items:

    • Gross Sales

    • Sales Tax

    • Coupons

    • Discounts

    The Net Sales value (which is equal to Gross Sales minus Sales Tax, Coupons, and Discounts) is calculated automatically.

    Deposits

    From the Amount column, select the provided links to enter item totals for the following:

    • Total Deposits

    • Total Credit Cards

    • Paid Ins

    • Paid Outs

    The Over/Short value is calculated automatically.

    Reporting Items

    From the Reporting Items tab, type the value for each listed item. The list of available items is determined by the system administrator.

    Safe Counts

    The Safe Counts tab provides the following information for each safe count performed on the business date:

    • Safe Amounts - Total currency amount recorded with the safe count.

    • Counted By - Employee who performed the safe count.

    • Time - Time of day when the safe count was performed.

    This information is read-only and cannot be edited.

  5. From the upper-right of the Add Daily Cash Sheet window, select Save.

Change Cash Sheets

Cash Cash Sheets

To edit the details of a cash sheet:

  1. Search for the cash sheet using the techniques outlined in  Search Cash Sheets.

  2. From the 3-dot menu on the row of the cash sheet, select Change.

  3. From the Change Daily Cash Sheet section, edit the values on the Cash Sheets and Reporting Items tabs as needed. See Add Cash Sheet for more details about these values.

    The information on the Safe Counts tab is read-only and cannot be edited.

  4. From the upper-right of the Change Daily Cash Sheet window, select Save.

Print Cash Sheet

Cash Cash Sheets

To generate a Daily Cash Sheet report to download and print:

  1. Search for the cash sheet using the techniques outlined in  Search Cash Sheets.

  2. From the 3-dot menu on the row of the cash sheet, select Print.

Delete Cash Sheet

Cash Cash Sheets

To delete a cash sheet:

  1. Search for the cash sheet using the techniques outlined in  Search Cash Sheets.

  2. From the 3-dot menu on the row of the cash sheet, select Delete.

  3. When prompted, select Yes to delete the cash sheet.