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Employee Deactivation

Use the Employee Deactivation utility to deactivate inactive employees and manage related details including the associated date and the reason for the deactivation.

View labor details about employees including the number of inactive days and the date when each employee was last scheduled for a shift.

Employee Deactivation - Overview

Things to Know

What is the difference between View and Change mode?

In View mode, the user may search and view employee deactivation records. The user does NOT have the ability to deactivate an employee or change any existing records.

In Change mode, the user has the ability to deactivate an employee and change existing records.

What filter options are available when searching employee records?

From the Store dropdown, filter the list of records by associated site. If a user only has access to a single site, records for that site are listed by default.

Use the Not worked in the last # days toggle to only list employees who have NOT worked in the specified number of days. The specified number of days is defined by the system administrator.

Employee Deactivation - Instructions

Step by step instructions for managing employee deactivation records are provided here:

Search - Employee Deactivation

Labor Employee Deactivation

  1. From the Store dropdown in the upper-left, select the specific site ID/name.

  2. In the Search field, type the employee name/ID. Any records that match the search criteria are listed.

Deactivate Employee

Labor Employee Deactivation

To deactivate an employee:

  1. From the Store dropdown in the upper-left, select the store where the employee worked.

    • If a user only has access to a single site, employees for that site are listed by default.

  2. From the employee list, locate the employee.

    • To search for an employee: Type the employee's name or ID in the Search field.

    • (Optional) From the upper-right, toggle Not worked in the last # days to Yes to only list employees who have NOT worked in the specified number days.

  3. Select the box in the Deactivate column.

  4. In the Inactive Date field, type the date the employee deactivation date -OR- select the calendar icon to select a date from a popup calendar.

    • A future date cannot be selected.

  5. From the Inactive Reason dropdown, select the reason for deactivating the employee.

  6. In the Comments field, type any additional comments about the employee deactivation.

  7. From the upper-right of the Employee Deactivation screen, select Save.