Add a Clock Record

To add a clock record for an employee:.

  1. On page 2 of the Clock In/Out Adjustments Editor, select Add.

    • The Add Clock In/Out Record window appears.

  2. In the provided fields, define the clock record values.

    The following table describes the fields on the Add Clock In/Out Record window.

    Field Name

    Description

    Name

    Contains the employee's name.

    Employee ID

    Contains the employee's ID.

    Adj Reason

    From the dropdown, select the reason for adjusting the clock record.

    Job

    Contains the employee's job, such as Cook or server, for example.

    Business day

    From the dropdown, select the business date to associate with the record, if applicable.

    Cash Tips

    Type the dollar amount in cash tips the employee earned.

    Charge Tips

    Type the dollar amount in charge tips the employee earned.

    Pay Rate

    Type the applicable pay rate for the selected Job. The Base Rate is used by default.

    Shift Performed at Another Store

    The employee performed the shift at another store.

    Store Number

    Type the store number where the employee performed the shift.

    This field is only available when the Shift Performed at Another Store checkbox is selected.

    Split Shift

    Select this option if the clock record is part of a split shift.

    Insert a Break

    Select this option to insert a break in an existing clock record.

    This option is only available when editing a clock record.

    Clock In

    Select this option to specify the date and time the employee clocked in to begin their shift.

    Break In

    Select this option to specify the date and time the employee started a break.

    Time In

    Type the time of the Clock In or Break In record.

    When Insert a Break is selected, this field changes to Time Out and is used to specify the starting time of the employee's break.

    Date In

    Type the date of the Clock In or Break In.

    When Insert a Break is selected, this field changes to Date Out and is used to specify the starting date of the employee's break.

    Clock Out

    Select this option to specify the date and time the employee clocked out to end their shift.

    Break Out

    Select this option to specify the date and time the employee ended a break.

    Select the Break Type from the dropdown, if applicable.

    No

    The employee has not clocked out yet.

    Time Out

    Type the time of the Clock Out or Break Out.

    When Insert a Break is selected, this field changes to Time In and is used to specify when the employee returned from the break.

    Date Out

    Type the date of the Clock Out or Break Out.

    When Insert a Break is selected, this field changes to Date In and is used to specify the date the employee returned from the break.

  3. Select OK to save the record.

Note

The system recognizes both standard time and military time formats.

  • Enter military time with or without a colon.

  • When using the standard time format, specify either AM or PM.