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Xenial Back Office Terms

Actual Usage

Actual usage is the amount of an inventory item that was actually used over some specified time frame.  It is calculated using the method: Beginning Inventory + Purchases +/-Transfers - Ending Inventory.

Customer Count

The number of customers associated with the item.

Day Part

A segment of the business day with a defined start and end time, e.g. Breakfast, Lunch, and Dinner.

Expected On-Hand

The amount of an inventory item that should be in inventory.  To determine this amount, the ideal usage is subtracted from the last known physical inventory amount.

Ideal Usage

Ideal usage is what “should have been used” based off the Product Mix imported from the POS and the Recipes configured in Xenial Back Office.

When calculating invoice orders based on ideal usage, the calculation will not include food waste—such as items discarded after passing a "freshness" threshold. The calculation is based only on the number of items sold.

Point of Purchase

An area within the site where sales are made, e.g. Front Counter, Drive Thru, Mobile.

Product Mix

A record of the menu items sold, including their respective quantity and price.

Unit of Measure ( UOM)

A Unit of Measure is how items are counted and tracked. For example, a burger patty can be tracked by case, sleeve, or patty. Each UOM is comprised of the next smallest UOM, so cases contain a number of sleeves, and sleeves contain a number of patties.


Variance (unknown waste) is the difference between ideal usage and actual usage, minus any known waste.